Directors are now required to register for a unique identification number that they will keep for life.
What is a director ID?
A director ID is a 15-digit identification number that, once issued, will remain with that director for life regardless of whether they stop being a director, change companies, change their name, or move overseas.
The introduction of the Director Identification Number (DIN) is part of the Government’s Modernisation of Business Registers (MBR) program creating greater transparency and preventing the potential for fraud and phoenix company activity. The MBR program will unify the Australian Business Register and 31 ASIC business registers, including the register of companies. The Australian Taxation Office (ATO) will manage the system, which will create one source of truth across Government agencies for individuals and entities.
For those concerned about their privacy, the director ID will not be searchable by the public and will not be disclosed without the director’s consent.
Who needs a director ID?
All directors of a company, a registered Australian body, a registered foreign company, or an Aboriginal and Torres Strait Islander corporation, will need a director ID. This requirement also includes directors of a corporate trustee of self-managed super funds (SMSF).
You do not need a director ID if you are running a business as a sole trader or partnership, or you have ‘Director’ in your job title but haven’t been appointed as a director under the Corporations Act or Corporations (Aboriginal and Torres Strait Islander) Act (CATSI).
The company secretary or officeholder should keep a register of the IDs of their directors in a secure place – director IDs are governed by the same privacy rules that apply to Tax File Numbers (TFNs) and should not be disclosed unless required.
Timeframes for registration
For Corporation Act directors:
|Date you become a director
|Date you must apply
|On or before 31 October 2021
|By 30 November 2022
|Between 1 November 2021 and 4 April 2022
|Within 28 days of appointment
|From 5 April 2022
For CATSI directors:
|Date you become a director
|Date you must apply
|On or before 31 October 2022
|By 30 November 2023
|From 1 November 2022
If the company intends to appoint new directors, it will be essential to ensure that they know the requirements and timeframes to establish their director ID if they do not already have one.
How to set up a director ID
If you are an Australian resident director, you will need to complete several steps and have numerous identification documents available and ready (for non-resident directors, see Foreign directors and the director ID system below).
1 Verify your identity
If you establish your director ID online and have not already set up myGovID, you will need to download the app onto your phone or device and create an account.
The myGovID does not create your director ID. The app’s only purpose is to validate your identity and, once validated, issue a code for identifying you on online government services without going through the same verification process.
myGovID uses your phone/device’s camera to scan your forms of ID, such as your passport, driver’s license and or VISA (check the documentation requirements here), to validate who you say you are. Be careful when scanning your documentation, as the system does not always read the scan correctly.
2 Apply for your director ID through Australian Business Registry Services
Once you have set up your myGovID, you need to apply to the Australian Business Registry Services (ABRS) for your director ID. Use the email you used to create your myGovID to start the process.
In addition to your myGovID, you will need to have on-hand documentation that matches the information held by the ATO. If you have a myGov account linked to the ATO, you can find the details on your profile. You will need:
- Your tax file number
- The residential address held on file by the ATO; and
- Two documents that verify your identity, such as:
- Your ATO-held bank account details (on your myGov ATO account, see ‘my profile/financial institution details’)
- A dividend statement investment reference number
- Notice of assessment (NOA) – date of issue and the reference number (on your myGov ATO account, see Tax/lodgements/income tax/history)
- The gross amount from your PAYG payment summary
- Superannuation details, including your super fund’s ABN and your member account number.
The final stage requests your personal contact details (not the company’s).
Once complete, your director ID will be issued immediately on the screen. Then provide your company secretary or officeholder with this information.
If any of your details change, for example, a change of residential address or phone number, you will need to update your details through the ABR. You will also need to notify your company within seven days (14 days for CATSI Act directors). The company will need to notify the Australian Securities and Investments Commission (ASIC) within 28 days.
Applying by phone or using paper forms
You can choose to verify your identity and apply for your director ID by phone (13 62 50) or on paper. You will need to have your identification documents available. If you are applying using the paper form, your identity documentation will need to be certified by an authorised certifier such as a Barrister, Justice of the Peace, etc.
Foreign directors of Australian companies have the exact requirements and deadlines as Australian resident directors. However, the verification process is only accessible in paper form.
One primary and two secondary forms of identification are required to accompany the application. These forms of identification should be certified by a notary public or by staff at the nearest Australian embassy, high commission or consulate, including consulates headed by Austrade honorary consuls. Primary forms of identification include a birth certificate or passport. Secondary forms of identification include a driver’s licence, foreign government identifier, or national photo identification card.
In the applicant’s presence, the authorised certifier must certify each copy is a true and correct copy of the original document. The certifier must sight the original document, stamp, sign, and annotate the copy of the identity document to state: ‘I have sighted the original document and certify this to be a true and correct copy of the original document sighted’. In addition, the certifier must initial each page list their name, date of certification, phone number, and position.
The form and the accompanying documents will need to be sent by mail to Australian Business Registry Services using the details provided.
Directors in name only
Anyone agreeing to be a director must understand the implications. Being a director is not just a title; it is a responsibility. At a financial level, directors are responsible for ensuring that the company does not trade while insolvent. The by-product of this is that the directors may be held personally liable for the debt incurred. In recent years, the director penalty regime has also tightened up to ensure that directors are personally liable for PAYG withholding, net GST, and superannuation guarantee charge liabilities if the company fails to meet its obligations by the due date. For many small businesses, the directors are often personally responsible for company loans secured against property such as the family home.
Failing to perform your duties as a director is a criminal offence with fines of up to $200,000 and five years in prison.
Ignorance is not a legal defence. Don’t sign anything unless you understand the consequences.
Need help advice or assistance with setting up your Director ID? Be sure to contact me today.